The Oaks Foundation Privacy Policy for Online Giving
Effective Date: 03/19/2026
The Oaks Foundation (“we,” “our,” or “us”) is committed to protecting the privacy and personal information of our donors, residents, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you make a donation through our online giving platform.
1. Information We Collect
When you make an online donation, we may collect the following personal information:
Name
Mailing address
Email address
Phone number (optional)
Payment information (processed securely through our third-party payment processor)
Donation details (amount, designation, tribute information, etc.)
We may also collect limited technical data such as IP address and browser type for security and analytics purposes.
2. How We Use Your Information
We use your information to:
Process and acknowledge your donation
Provide tax receipts and donor acknowledgments
Communicate with you about your gift and its impact
Send updates, newsletters, or fundraising communications (only if you opt in or where permitted by law)
Maintain accurate financial and donor records
Improve our website and giving experience
3. GDPR Compliance (For Donors in the European Economic Area)
If you are located in the European Economic Area (EEA), we process your personal data in accordance with the General Data Protection Regulation (GDPR).
Legal Basis for Processing
We collect and process your data based on:
Your consent (e.g., when you voluntarily make a donation or opt into communications)
Our legitimate interest in managing donor relationships and supporting our charitable mission
Legal obligations (such as financial recordkeeping and tax compliance)
Your Rights Under GDPR
You have the right to:
Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your personal data (where applicable)
Restrict or object to processing
Withdraw consent at any time
Request data portability
4. Payment Security
All online donations are processed through a secure, PCI-compliant third-party payment processor. The Oaks Foundation does not store or retain your full credit card information on our servers.
5. Sharing of Information
We do not sell, rent, or trade your personal information.
We may share your information only with:
Trusted service providers (e.g., payment processors, email platforms) who assist in operating our services
Regulatory authorities if required by law
All third-party providers are required to maintain the confidentiality and security of your information.
6. Data Retention
We retain donor information only as long as necessary to:
Fulfill the purposes outlined in this policy
Comply with legal, accounting, and reporting requirements
7. Your Communication Preferences
You may opt out of receiving communications from us at any time by:
Clicking the “unsubscribe” link in emails
Contacting us directly
8. Cookies and Website Use
Our website may use cookies or similar technologies to enhance your browsing experience and analyze website traffic. You can control cookie settings through your browser.
9. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, or misuse.
10. Contact Information
If you have questions about this Privacy Policy or wish to exercise your data rights, please contact:
The Oaks Foundation
715 S. Johnson Rd.
Sebring, OH 44672
330-938-6126 or email angie@oaksfoundation.com
11. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.